Pipelines & Workflow Automations — Alivo
Platform Feature

Your Pipeline.
Your Rules.
On Autopilot.

See every lead on a board as it moves from inquiry to won — and let automations handle the handoffs, agent assignments, and CRM triggers without anyone on your team remembering to do it.

Roofing Sales Pipeline
Live
Inquiry
Marcus T.
Google LSA
🤖 Evan
Dana R.
Web Form
🤖 Lilly
Qualified
Chris M.
HomeAdvisor
🤖 Evan
Est. Sched.
Sarah K.
Referral
🤖 Alex
Tom B.
Google LSA
🤖 Alex
Won
Patel Fam.
Storm Lead
🤖 Jenna
Auto: Marcus booked → moved to "Est. Scheduled" → drips stopped
24/7
Your pipeline keeps moving —
even when your office is closed
0
Leads lost because someone
forgot to follow up
Pipelines — sales, rehash,
commercial, all running at once
Why It Matters

The Office Isn't the
Bottleneck Anymore.

Every missed handoff and lead stuck in limbo is a system problem, not a people problem. Pipelines and automations fix it at scale.

🔍

See Every Lead at a Glance

Your entire pipeline on a visual board — Inquiry, Qualified, Estimate Scheduled, Won, Lost. No spreadsheets, no digging through texts.

Rules That Run Themselves

When a lead books, stop the drip and move the stage. When a job closes in your CRM, assign Jenna for reviews. Set it once — done.

🏢

Consistent Across Every Location

Every branch follows the same playbook. The process doesn't depend on who's in the office or how thorough last week's training was.

How It Works

Built Around the Way
Your Business Moves.

Pipelines give you visibility. Automations give you leverage. Together, they run the handoffs your team is too busy to manage manually.

Your Stages, Your Way

Every company's sales process is different. Pipelines in Alivo are fully customizable — you define the stages, the order, and the terminal states. Run multiple pipelines side-by-side for different workflows.

  • Add, rename, and reorder stages to match how your team actually works
  • Define terminal Won and Lost stages — the system knows when a job is closed
  • Run multiple independent pipelines (Sales, Rehash, Commercial)
  • Stage changes trigger automations — moving a lead forward kicks off the next workflow
🔒  Pipeline Editor — Roofing Sales
1InquiryEntry stage
2QualifiedActive
3Estimate ScheduledActive
4Estimate SentActive
WonTerminal
LostTerminal
+ Add Stage
Active: Roofing Sales • Rehash • Commercial

When This Happens, Do That.

Automations are simple rules: a trigger fires and actions run instantly. No delays, no manual steps, no one having to remember. Built for how roofing businesses operate.

  • Triggers: new contact, stage entered, appointment booked/canceled/rescheduled, contact replied, goal met, sequence finished, custom field changed, unsubscribed
  • Actions: assign an AI agent, move to a stage, assign an owner, create a task, add a note, stop all drips, notify team members
  • Chain multiple actions on a single trigger — one event kicks off your entire workflow
⚡  Automation Rules — Active (3)
When👤 New contact in pipeline
Then🤖 Assign Evan+🔒 Stage → Inquiry
When📅 Appointment booked
Then🔒 Stage → Est. Scheduled+🚫 Stop all drips
When🔒 Stage entered → Estimate Sent
Then🤖 Assign Alex (Rehash Drip)

Your CRM Fires the Trigger. Alivo Does the Rest.

When something happens in your CRM — a job closes, an estimate is created, a payment is received — Alivo receives that webhook and runs the automation you've configured.

  • Job marked complete → assign Jenna to request a 5-star review
  • Estimate created → assign Alex's drip campaign automatically
  • Job won → move to Won stage, stop all outreach sequences
  • Works natively with JobNimbus, AccuLynx, RoofLink, HouseCall Pro & Jobber
JobNimbus
AccuLynx
RoofLink
HouseCall Pro
Jobber
🔗  CRM Event Log — JobNimbus
Job Complete2 min ago
Miller Residence — 1822 Oak St
⚡ Auto: Assigned Jenna → Review Request
Estimate Sent18 min ago
Rodriguez Property — Storm Damage
⚡ Auto: Assigned Alex → Estimate Follow-Up Drip
Job Won1 hr ago
Chen Roofing — Full Replacement
⚡ Auto: Stage → Won → All drips stopped
Real-World Workflows

The Playbooks Roofing
Companies Actually Run.

These are the exact automations Alivo customers use every day to move leads forward without lifting a finger.

New Web Lead

Inquiry → Agent Assigned → Qualified

🌐
New web lead comes in
Google LSA, website form, or aggregator
🤖
Automation assigns Evan
Stage set to "Inquiry" instantly
💬
Evan qualifies via SMS & phone
Follows your script, books or nurtures
Qualified — no manual touch required
Stage updated, owner notified
Appointment Booked

Booking → Stage Move → Drips Off

📅
Homeowner books an estimate
Via AI conversation or calendar link
🔒
Stage moves to "Estimate Scheduled"
Pipeline updated in real time
🚫
All lead drips stopped immediately
No awkward messages after booking
📋
Internal task created for the sales rep
Team member notified automatically
CRM Webhook

Job Complete → Review Agent Fires

📦
Job marked complete in JobNimbus
Webhook fires to Alivo instantly
🤖
Automation assigns Jenna
Review request campaign starts
Jenna follows up for a 5-star review
SMS + email, timed perfectly
Estimate Follow-Up

Estimate Sent → Alex Rehash Drip

📄
Estimate sent in CRM
AccuLynx or JobNimbus webhook fires
🔒
Stage moves to "Estimate Sent"
Pipeline reflects current state
🤖
Alex assigned to rehash drip
Follows up until they respond or decline
Drip stops the moment they respond
No over-messaging, no manual shutoff
What You Get

Everything to Run
a Tight Operation.

🎯

Multiple Pipelines, One Platform

Sales, rehash, commercial, post-install — run separate pipelines with their own stages and automations, all in one place without workflows bleeding into each other.

Instant Trigger-Action Rules

The moment a trigger fires — a booking, a reply, a CRM event — your actions run immediately. No delays, no polling, no lag between what happened and what happens next.

📋

Internal Tasks & Notifications

Automations notify the right person on your team, create internal tasks, and flag high-priority contacts — so reps stay focused without watching the pipeline themselves.

🔗

Deep CRM Integration

Your CRM is the source of truth for what's happening on the job. Alivo listens for those events and responds automatically — field data and outreach always in sync.

What Customers Say

Real Results from
Real Roofing Companies.

★★★★★

"It's been a huge game changer. I can jump on a call and not worry, because I know Lilly is backing me up."

Sawyer G.Marketing Manager  ·  Roofing and More
★★★★★

"The AI is very real and able. I love not having to do personal responses to each and every customer."

Val S.Owner  ·  CS Roofing Company
FAQ

Got Questions?
We've Got Answers.

Yes — stages are fully customizable. You name them, order them, and define which are terminal (Won or Lost). Our onboarding team helps configure stages that match your actual sales process before you go live.
Yes. Run multiple independent pipelines in parallel — sales, rehash, commercial — each with its own stages and automations. Contacts in one pipeline don't bleed into another.
Alivo supports webhook triggers from JobNimbus, AccuLynx, RoofLink, HouseCall Pro, and Jobber. When a job event fires — a completion, estimate, or status change — Alivo receives it and runs the configured automation immediately.
Instantly. The moment a trigger fires — booking, reply, stage entry, or CRM webhook — the actions run immediately. No polling interval, no lag.
Most businesses are live within a few days. Our team handles white-glove setup — pipeline stages, automation rules, CRM webhooks, and testing — before your first lead comes through.

Ready to Put Your
Pipeline on Autopilot?

Get a personalized demo and see exactly how Alivo will map your sales process, configure your automations, and connect your CRM — before your first lead comes through.

Go live with your custom-configured pipeline and automations within days, not weeks.